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Position: Assistant Programme Officer

Essential qualifications, skills and experience

Ability to organise and prioritise own work and deal with a number of matters simultaneously avoiding backlogs of work.
Ability to take responsibility for quality of work, and able to correct and learn from errors.
Ability to identify and resolve minor work problems, for example in the checking and payment of invoices.
Computer literate and familiar with basic features and use of various financial programs
Able to create and use simple spreadsheets.
Able to create clear and accurate first drafts of project documentation, correspondence, and minutes or notes of meetings.
Able to listen well and communicate effectively with colleagues in British Embassy and externally.

Required behaviours:

Managing a Quality Service, Delivering at Pace, Communicating and Influencing, Working Together.

Job Category

Foreign, Commonwealth and Development Office (Programme Roles)Job Description (Roles and Responsibilities)

The Assistant Programme Officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for assisting on providing Programme Management Support , providing administrative Support and also assisting in the financial management for effective implementation of programme through working with government agencies, service providers, other donors and Civil Society Organisations.

1. Acting as Programme Support to Programme Officers and Deputy Programme Officer

The APO will be developed as a potential future Programme Manager so will be provided with training and mentoring on programme management skills to support a Programme Team as part of future workforce development.
This will include supporting programme staff when on leave or busy– building understanding of how the programme is being managed

2. Providing key organisational and logistical back-up to the team

Keep and update diary and schedules of team meetings, agendas, field visits, booking rooms, booking transport.
Take minutes of key meetings/team meetings, maintain wall displays and whiteboards.
Provide support to scanning, printing, stapling and binding materials where required.

3. The APO may also take on additional roles

There will be opportunities to engage withn People Team/Culture Club/ Gender champion, and Comms. focal point where appropriate.

The post-holder will report to FCDO Ethiopia’s Deputy Programme Manager working closely with the Team Leader. There are no line management responsibilities but you will work closely with the Deputy Programme Manager to oversee the Project Officer’s inputs to a specific portfolio.

Additional information:

Employees recruited locally by the British Embassy in Addis Ababa are subject to the Terms and Conditions of Service according to local employment law in Ethiopia.
All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
Reference and security clearances checks will be conducted.
Any questions you may have about this position will be answered during the interview, should you be invited.
Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
Successful candidates not resident in Ethiopia will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
Complete the application form in full as the information provided will be used for screening purposes.
Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
The British Embassy will never ask you to pay a fee or money to apply for a position.

Application deadline: 4 May 2023

Location (City): Addis Ababa

Salary: USD 505.42 per month